Wedding Day Coordinator

Melissa Saunders

Leads rehearsal, manages last-minute checks, and keeps the day running on schedule from start to finish.

DJ

Mitch & Julian

Arrive at 1:00 PM for setup. Handle all music, announcements, and reception programming throughout the evening.

Photographer

Brock

Arrives at 2:00 PM. Capturing the day from start to finish.

Catering — Marv’s BBQ

Chris

Arrives at 3:00 PM for setup (30 min). Serves buffet-style dinner beginning at 5:00 PM, wedding party first.

Bartender — Marv’s BBQ

Caryn

Arrives at 12:30 PM for setup. Manages the bar throughout the reception.

Queue & Direct Catering

Aaron & Steve

Queue and direct Chris from Marv’s BBQ during setup and dinner service.

Cornhole Setup

Alex & Mello

Set up cornhole boards and lawn games for the cocktail hour.

Move Tables & Chairs

Tate, Ashton, Jonah, Shane, Antonio & Gabe

Break down ceremony chairs and flip the space to reception layout during the 3:00–3:45 PM transition. Directed by Melissa Saunders.

Glassware

Emma, Laura & Kathleen

Set out and arrange all glassware across guest tables during the reception flip.

Set Tables — Water Goblets

Malanie

Place water goblets at each guest table setting during the reception flip.

Head Table & Flower Decor

Mauricia

Decorate the head table and arrange all floral pieces throughout the reception space.

Candles

Nicolle

Place 3 candles on each round table and 2 candles on the bistro tables. Hand the remaining candles to Mauricia for the head table.

Final Touches & Name Cards

Holly

Complete final decor touches and place name cards at each guest seat.